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Purchasing and Property Custody Section

Purchasing and Property Custody Section

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I. History and Objectives
The Property Custody Section was established in 1963. It is responsible for the management of the university’s property according to Ministry of Education and Executive Yuan regulations. The duties of this section include:
1. Maintenance of all property-related records.
2. Carrying out of all property management-related matters.
3. Provision of stationery items for official use.
4. Management of university real estate assets.
5. Acquisition of university property insurance policies and related matters.
The Purchasing Section was established in August of 2001 under the Office of General Affairs. It is responsible for sourcing items and obtaining the most reasonable pricing, simplifying purchasing procedures based on government regulations and developing a single window for service.
 
II. Scope of Work
A. Formulate purchasing and tender regulations and revisions.
B. Assist in the planning of campus resources, tenders and drafting of contracts.
C. Draw up contracts with businesses to provide alumni, students and faculty with accommodation, dining and other discounts.
D. Build up and maintain market information and purchasing management systems to provide university departments with accurate, up-to-date supplier and product information.
E. Handle dissemination of purchasing-related and tender announcements, price inquiries, price negotiations, and assist all university departments in the drawing up of purchase agreements.
F. For purchases from outside of Taiwan, assist in the application of the proper import and duty-free permits and opening of letters of credit, etc.
G. Carry out supplier evaluation and other related matters.
 
III. Concepts
Under an exacting and comprehensive purchasing system, create effective division of labor and a strong team. Work together to efficiently complete purchasing requests while giving equal consideration to quality and price. In addition, build an outstanding purchasing culture and seek the best economic benefits for the university. With a deep respect for the professionalism of purchasing work, strive to reach the highest level of service quality.
 
IV. Requisition Items
FCU staff of all departments can requisition the following items for official use:
1. Red document folders
2. Blue document folders
3. Tender bid official notice envelopes
4. Official document envelopes (can hold B4 size paper)
5. Official document envelopes (can hold B5 size paper)
6. Environmentally-friendly Manilla envelopes (can hold B4 size paper)
7. Environmentally-friendly Manilla envelopes (regular size)
8. Manilla envelopes (can hold A3 size paper)
9. Manilla envelopes (can hold B4 size paper)
10. Manilla envelopes (can hold A4 size paper)
11. Manilla envelopes (can hold B5 size paper)
12. Air mail envelopes
13. Letterhead stationery
14. Address labels for computer printout
15. A3 photocopy paper
16. A4 Photocopy paper
17. B4 Photocopy paper
18. B5 Photocopy paper